It’s time to talk about firing a stylist.

When a guest calls back for a correction service, we typically find that the fail in the service can be traced all the way back to the consultation. In some way, we were misaligned in our communications and expectations.

Similarly, when we find that a team member is no longer working out, we can almost always trace it back to when we hired them and see that there was a misalignment between who they are, and who we hoped they would be.

And honestly, this goes two ways, right? That stylist likely also feels that we aren’t meeting their expectations for who they thought we would be as a salon.

Well today, Salon Owner and Industry Expert, Kati Whitledge, is here to walk you through exactly how to know when it’s time to fire a stylist on your salon team.

In addition to hosting the beloved Beyond The Technique podcast, Kati is the owner of the award-winning Be Inspired Salon located in Madison, Wisconsin, and the creative brain behind Meet Your Stylist, an innovative salon software system that matches potential clients with salon professionals based on services, lifestyle preferences, and personality metrics.

Firing a stylist is never easy, but Kati knows first-hand that it’s better to cut ties sooner rather than later and set both parties free.

Clients choose to do business with your salon because, as Simon Sinek would say, “They believe you value what they value”.  It’s no different with building your salon team! You have to recruit and hire people that value what you value. If you are hiring people based on their technical capabilities or client following, versus hiring based on who they are and how they’ll fit into your salon—you’re going to have a problem. You can help build a stylist’s clientele and work with them on their craft, but you cannot change their mentality or beliefs.

Is Your Stylist Living Up to Your Salon’s Values?

The first and most important sign that an employee should be terminated is when they display behavior that is not in line with your salon values. It is imperative to have company values established that everyone is aware of and knows are the standards for the salon. Examples of salon values are education, guest experience, integrity, loyalty, mentoring and a great attitude. 

The next step is defining what each value means to your salon. Take integrity for example. For Kati’s salon, integrity means you do what you say you are going to do and you make honest and ethical decisions when no one is watching. If someone is behaving in a way that goes against your salon values, it doesn’t necessarily mean they are a bad person, nor does it mean they should not behave that way—it just means they don’t belong in your salon. Do you see that distinction?

How to Know It’s Time to Let a Stylist Go

When a stylist or team member behaves in a way that goes against your salon values, you are faced with two questions. Can you coach them to change and guide them to fit your salon standards? Or, has this crossed the boundaries and become cause for immediate termination?

Kati takes us through an example. Let’s say a stylist is very rude to a client and the client calls to talk to the manager about it. You find out the details of the event and realize that the stylist was out of line. They didn’t live up to your salon value of “guest experience”. You talk with your stylist right away and make sure they acknowledge that they were in the wrong. You document the talk and create an agreement that if, and when, the stylist is in a similar situation with a client in the future, they will choose to behave in a new way. Ultimately, this is a win because it was a one-time offense and your stylist took ownership in their behavior. 

If the stylist had argued about the occurrence, or shifted blame onto someone else, or it just so happened to be the third complaint with this stylist—this might be cause for termination.

Another scenario could be that one of your stylists builds great relationships with their clients. They have massive growth because their soft skills are amazing and as a result, they end up producing the most revenue for your salon. Most salon owners would consider them a star stylist or an “A” player. 

As time passes the stylist becomes proud and at times arrogant. The salon chalks it up as confidence that is admittedly borderline cockiness, but they let it go because the stylist is a total rock star behind the chair. The stylist is given massive perks such as weekends off and they’ve been given the right to no longer provide certain services that they don’t want to do. 

All of a sudden the owner catches wind that the stylist has made a deal with their client to provide services for them outside of the salon at a lesser price point. What do you do? Is this coachable or has this crossed a boundary and become immediate cause for termination? The answer is, they have to go.

Kati says you can’t keep your rock star stylist if they don’t live up to the values of your salon because it sends the wrong message to those who do. You let them go because they are compromising the overall well-being of every single team member.

Sometimes It’s Best to Simply Move On

In Dr. Henry Cloud’s book, Necessary Endings, he shares two profound thoughts, “Without the ability to end things, people stay stuck, never becoming who they are meant to be, never accomplishing all that their talents and abilities should afford them.”

And the second thought that we cannot afford to ignore is, “Your business and your life will change when you really, really get it that some people are not going to change, no matter what you do, and that still others have a vested interest in being destructive.” 

Firing a stylist, manager, assistant or guest service representative is never easy. But the truth of the matter is, even though there are legitimate fears attached to someone leaving, we have to recognize there are greater risks in keeping someone who is not meant to be on the team.

To listen to the podcast that inspired this blog, check out episode 196, and if you’d like to learn a little bit more about our host, Kati, check out her website and don’t forget to subscribe to the Beyond The Technique podcast for more incredible industry insight.

As the world continues to speed up and we grow more disconnected from one another--there’s one thing that will always slow us down--kindness. 

David Wagner, the king of kindness, lives to slow things down. In fact, David wouldn’t be the salon industry success that he is today if it weren’t for his mission to care for and connect with each and every one of his clients.

David, the owner of Juut Salon Spas, coined the term “daymaker” and it has been both his passion and his profession ever since. He even wrote a book on how you change the world by simply making someone’s day. Today, David shares his secret to a successful career behind the chair, and it all starts with intentional acts of kindness.

How “Daymaker” Was Born

David was participating in a hair show in Dallas, Texas, watching the hairdresser before him when the crowd went wild. The artist had begun a drastic transformation, cutting off most of his model’s hair, the audience was loving it until the model started to cry right there on stage.

It was clear that this haircut wasn’t something that she had agreed to and the crowd was left stunned. As David and his model took the stage bearing the weight of the last performance, he said, 

“What if it was more about her than it was about me? I'm here to make her day, not mine.”

David got a standing ovation for a mediocre haircut because the audience saw the beauty in that small act of kindness.

After the show, David took his seat on his first class flight back to Minneapolis. With his rock’n’roll hair and leather pants, he stood out from the other businessmen around him, and one man leaned over and asked what he did for a living. 

“I’m a daymaker.” David said. The man, confused, asked him, “Well, what in the world is a daymaker?” And David responded, “I make people’s day.” 

And the businessman sat back and said, “Well, you must do it really well, you’re sitting in first class.” 

Why It Matters

David returned home, switched all of his business cards from “stylist” to “daymaker” set out on a mission to center every appointment around the client.

Flashing his business card, he would always get a chuckle out of his clients, a smile from friends, family or colleagues when attending parties or networking events, but it wasn’t until one of David’s usual clients came in unexpectedly that he really understood his own impact.

One of David’s regulars dropped by the salon in between her usual cut and color for a last minute blow out. He asked if she had anything special going on and she said no, that she just really wanted to look and feel good.

David knew something was up, but he didn’t know what, so he gave her a nice stress-relieving treatment, scalp massage and took his time with the shampoo. They had a blast for that brief half hour and on her way out she gave him a big hug and he knew something had changed.

A few days later, David received a note from the same client thanking him for being there. She admitted that she had plans to commit suicide later that night and wanted to look good for her funeral, but over the course of their short shampoo, his kindness touched her in a way neither of them were expecting.

You Have the Power to Change Lives

What if David hadn’t been there? Not just physically, but what if he hadn’t been present for that guest mentally or emotionally? He would never have had such an impact on her life.

So, David decided to start treating every single one of his guests as if they were the one. And he found that by connecting with each client on that level, he was able to keep his own energy up without feeling depleted as the day went on. 

His team started to see the difference he was making and it wasn’t long before everyone had their business cards changed to “daymaker”.

You Have to Make Your Own Day First

Now, as the owner of Juut Salon Spas, David centers his salon culture around day-making. His staff know that it’s not just about being a great hairdresser, it’s about being that kind, caring and compassionate person for each client when behind the chair.

David’s one rule of thumb? You have to make your own day first. You can’t give away what you don’t have. Eat well, sleep well, and take care of yourself first so that each morning you wake up excited about the opportunity to take care of others, even if it’s just for thirty minutes.

Want to learn more about David and how he made a career out of kindness?Listen to the podcast that inspired this blog, episode 195. And don’t forget to check out his book, “Life as a Daymaker”.

Are you still running a commission-based salon?

You’re not alone—but know that you’re also not the only one considering making the switch to team-based pay.

Mark Gonzales, owner of Mark Pardo Salonspas, is all for team-based pay. Aside from being a five-location salon owner, Mark is also the CEO of the Aveda Institute in New Mexico, a member of Intercoiffure and the 2 to 10 Project and a certified business strategy coach.

Mark is so proud of the team he’s built at Mark Pardo. With five locations, their bond has never been stronger, and Mark says that camaraderie is due largely in part to his team-based compensation system.

There’s No “I” In Team

Mark Pardo salons started as commission-based salons, which is still perceived as the standard operating compensation in our industry. 

Mark ran his salons this way for years until he stumbled across an article that explained that any challenges you’re facing based on your operational systems often stem from the conditions within your salon. Commission-based compensation leads to an “all-about-me” mentality instead of fostering teamwork and a shared sense of creativity and support. 

Mark decided to do more research on team-based pay. He learned all about financial literacy and how team-based pay makes your employees more aware of how they can make a difference in their business--how they can contribute.

It’s All About Changing Your Mindset

People tend to perceive change as a negative experience. They view it as loss, something that comes with losing a perk or privilege they once had. 

Mark, on the other hand, has always seen change as an opportunity, and it was his leadership and influence that enabled him to convince his stylists of the positives that came with the switch to team-based pay.

As a stylist, choosing to work in a salon environment instead of renting your own booth already says something about how much you value having that community, that support system. Mark decided that it was time to remind his stylists of the bigger picture--that they belong to something bigger than themselves, they’re a part of a team of people dedicated to serving others and growing in their individual careers. 

Time to Level Up

Mark and his team incorporate tips as income. His new employees usually start out around $10 or $15 an hour depending on how well they’re performing within the salon and the system evolves from there.

There are five levels of stylists and your ability to move up depends entirely on your performance and your ability to hit or even exceed your benchmarks. These include stats like client retention rates, average product per service ticket, pre-booking rates, the cut-to-color ratio, etc. All of which contribute to a stylists ability to advance and earn more compensation.

In addition to this system, Mark instituted a bonus system within each individual level that allows them to make anywhere from $150 to $300 more every two weeks in order to keep the momentum going. 

Hourly All the Way

Although commission-based compensation was controllable, Mark never saw it as a motivator. With commission, there is a certain limit that salon owners simply can’t surpass while still maintaining a profitable business. So, your staff settles because they’re under the impression that they’ve reached the top and there’s no way for them to make more in the same number of hours.

Of course, payroll is the biggest cost in any business, so it still has to be controlled and maintained in a healthy way. But for Mark, this came easily with team-based pay. 

With this new compensation structure, Mark is able to make sure that his stylists are making a living, his salon business is, in fact, profitable, and he’s able to provide his team with the luxuries that make such a system sustainable, like health insurance, dental care, paid time off--you name it.

Three Is Easier Than Two

Mark can’t help but chuckle when he thinks about the old saying his mentor, Juut Salon Spas’ David Wagner, used to mutter. “Three is easier than two,” he would to say, suggesting that owning and operating three salon locations was actually easier than two, or even one for that matter.

For years Mark shrugged off this suggestion with a laugh, believing that in no way that more could ever be easier. Of course, eventually Mark opened location number three and realized he couldn’t have his hands in all of the action anymore. 

Instead, Mark found that he had to learn to let go and trust that his leaders could carry his brand without him just fine. Then, Mark was able to step into his larger responsibility, which was to coach and support leaders who would ultimately take care of his legacy and proudly begin to make their own. 

Now, Mark is the proud owner of five Mark Pardo Salonspas and he’ll tell you that it is, in fact, much easier to manage all five locations now than it was when he first opened location number one. Why? Because his employees truly care about the longevity of their brand and the success of their teammates--they’re all in it together. 

Want to learn more about Mark and his incredible group of Salonspas? Listen to the podcast that inspired this blog, episode 190. Will you be at Intercoiffure this year? Direct Message us on social or shoot us an email and let us know, we’d love to meet you!

Are your guests excited to spread the great news about your salon to everyone they know? When they do, are they being thanked? 

If your goal is to begin a program that is easy to manage, you’re in luck! 

Salon Owner and Industry Expert, Kati Whitledge, shares how her staff at Be Inspired Salon works to capture guest referrals and how they thank them for their advocacy when those referrals come through.

In addition to hosting the beloved Beyond The Technique podcast, Kati is the owner of the award-winning Be Inspired Salon located in Madison, Wisconsin, and the creative brain behind Meet Your Stylist, an innovative salon software system that matches potential clients with salon professionals based on services, lifestyle preferences, and personality metrics. 

Kati is incredibly passionate about helping others in the industry develop their own success stories, and today she’s sharing her secrets for building an easy-to-manage referral program in order to help you capture those leads.

Capture Data with Client Intake Forms

An easy way to catch wind of a word-of-mouth referral is to ask every new guest how they heard about your salon. You can do this with your client intake form. 

At Be Inspired Salon, the client intake forms are digital. They made a non-public webpage that they have saved as an app on their iPads in the salon. When a guest visits for the first time, they give them the iPad and have them fill out their information. They include the question, “How did you hear about us?” Which prompts each guest to check all that apply.

The reasons they add the disclaimer, “please check all that apply”, is so that they can track their return on investment for all advertising platforms. This could include Google, Facebook, Instagram, Meet Your Stylist, a local magazine, radio, a partnering business, a friend, or other. When a guest selects “friend”, there is a drop down box which prompts them to fill in their friend’s name. 

Even if you’re not ready to go digital with your client intake forms, you can effectively apply these same principles in print.

Give the Gift of Added-Value

After you have an easy way to capture the names of guests who have referred you new guests, it’s so important to show your appreciation. 

That being said, Kati also stresses how important it is to make sure that how you choose to show your appreciation in turn adds value to their experiences at your salon. What she means by that is, you always want to give more, not offer them a lesser price. 

Many salons will promote offers such as, “Refer a friend and you’ll both receive 20% off your next visit”. But did you know that this devalues your services and products and in the mind of the buyer? It tells them that your services and products are actually worth less. 

Instead, Kati suggests that you use value-based propositions such as, “Every time you refer us a new guest, we will gift you with a $10 shopping pass to use at our salon!” In the verbiage alone, there is a huge difference in the value you’re offering.

Show Your Appreciation with a Hand-Written Thank You

Regardless of what value-added gift you give, consider a thank-you note as a touch point in your relationship. 

For example, at Be Inspired Salon Kati and her team sit down once per week with their list of guests who have given referrals. They write each guest a handwritten thank-you note and mail them out later that day. 

“Thank you” letters are a lost art and people love the special feeling of receiving a personal card in the mail. In the note, Kati and her team leave a simple message, such as, “Mary, thank you so much for referring Connie to us! We appreciate your advocacy and we appreciate you. Please enjoy this $10 shopping pass at your next visit!”

The lesson for today is if you employ a referral program, make sure it’s easy to manage so you never have to worry about dropping the ball. Add valuable gifts to show your appreciation, and think of a personalized way to thank each guest who is going out of their way to spread their love for your brand.

To listen to the podcast that inspired this blog, check out episode 189, and if you’d like to learn a little bit more about our host, Kati, check out her website and don’t forget to subscribe to the Beyond The Technique podcast for more incredible industry insight.

Have you ever considered including an employee stock ownership plan in your salon’s business model? Well, it’s time to start!

Doug Cole, owner and founder of Cole’s Salon and self-proclaimed life-long learner, is here to teach you a thing or two about growing your business and giving back to the people who have helped you along the way. 

How to Know It’s Time to Grow

Doug is the proud owner of five beautiful salon locations with prospects of a sixth on the way, but he’ll tell you that he grew into each new location for exactly the same reason, it was simply time. 

He admits that he may have handled things differently than other entrepreneurs, because as soon as Doug ran out of space in one location, he eagerly opened another. After five years in his first salon, his team had outgrown their space and he quickly grew tired of turning down incredible talent. So, along came location number two, and well, you know the rest. 

Doug has such a heart for the people of Cole’s Salon, and he said it simply broke his heart not to bring people into their incredible community, especially as their reputation grew and so many young stylists were showing interest in his brand. 

Not Just Bigger, but Better

Of course, there are other areas you must grow in in order to have five successful salon locations. Doug and his team always focus on getting better before getting bigger. 

Doug struggles with dyslexia, and for years he avoided any kind of learning that would pose a challenge for him due to his disability. He worked hard, and he was an incredible kinesthetic learner, but for several years of his life he was afraid of putting in the extra effort required to tackle the things that challenged him the most, like reading and writing. 

At 26, Doug decided he had had enough and he wasn’t willing to let his disability hold him back any further. He found a mentor who challenged him to do an hour of learning per day, a habit that he’s carried into his 70s because it fills his mind with different ideas and possibilities for the future.

Doug’s commitment to learning is built into the culture at Cole’s Salon. His entire 375 person team is comprised of passionate individuals who are excited to climb their way to the tops of their careers—and the view just keeps getting better. 

Giving Back and Building Loyalty

After 15 years in business, Doug realized that so many of his best people had been with him since the beginning. His stylists grew with him and his brand, his managers had taken over their own salon locations, his front desk employees grew into leadership positions and for the most part, his best people stuck around. 

Doug’s employee retention rates were practically unheard of and he wanted to find a way to give back to everyone who helped shape his brand. Doug sat down with his tax attorney and they came up with the idea of implementing an employee stock ownership plan for all of the people of Cole’s Salon.

Another 30 years later, Doug proudly maintains 70% ownership of Cole’s Salon, and the other 30% is in the hands of his trusted team of employees. The tax breaks are pretty sweet and the Cole’s Salon brand has never been stronger. Doug’s employees are so proud to have part ownership of their company. Their loyalty runs deep and the brand continues to grow even bigger every day. 

Of course, with such a big appetite for education, Doug believes that the best is yet to come. He’s got so much more to learn, and he can’t wait to share in the abundance, there’s always enough to go around!

Want to learn more about Doug and his inspiring salon business model? Listen to the podcast that inspired this blog, episode 185. And be sure to check out Cole’s Salon for more details on their incredible salon culture.

Here at Beyond The Technique we love to highlight the success stories of the many influencers in our industry because they’re all so unique, and Adam Broderick’s is no exception. Although many of us stumbled our way into the beauty industry after admittedly struggling in school, how many of us can say that we started our haircutting careers by practicing on poodles?

From working as an animal groomer to opening up an award-winning salon, Adam has done it all. Adam shares his steps to success starting from the very beginning—you’re not going to want to miss this! 

Adam is the owner of the renown Adam Broderick Salon and Spa with two locations in Connecticut. Amongst other things, Adam is also a motivational speaker and business consultant to other salon owners. He is quite the entrepreneur and he’s one of the industry’s most respected figures.  

Adam walks us through how he started his own pet grooming business before the age of twenty, how this incredibly unique career choice ultimately led him to the beauty industry, and how he eventually opened his own salon and built up his business in order to become one of the great successes of our time.                                                                                                               

Taking the Not-So-Traditional Route

Adam is the self-proclaimed poster-child for extreme attention deficit disorder, but despite being labeled as lazy or having a lack of focus, Adam decided to find his own way by following his passion for animals. While at the time he wanted to be a veterinarian, he knew that the level of schooling required wasn’t really in the cards for him.

He got his first job working at a pet store, and he enjoyed it so much that he decided to enroll in dog-grooming school at the age of sixteen. After he graduated he started his own grooming business which he ran until he turned twenty and decided to look for something a little less tedious.  

At the same time, the hair industry began to grow. Adam remembers Sassoon coming to town and thinking how cool it was to be a hairdresser. Shortly afterwards, Adam decided to sell his business and enroll in beauty school.

You’ll Never Get What You Don’t Ask For

There’s something to be said for putting yourself out there, and Adam was never afraid to ask for what he felt he deserved. Adam fondly reflects on his first job at Sassoon, which he earned after shamelessly offering his services up for free.  

Nailing a job at a big-name salon was a bit of a leap for a kid fresh out of beauty school, and of course they couldn’t legally allow Adam to work at Sassoon for free, but ultimately it was his energy and enthusiasm that won Adam the job.

How to Know When It’s Time to Open Your Own Studio

Although Adam had been in business before, opening his own salon wasn’t really on his radar. Yet after spending some time working in the city, he decided he was looking for something different.

With plans to move to California, Adam packed his bags and headed to Connecticut to visit his sister before his travels out west. Of course, as the tale goes, this is where Adam met his partner Pete and as Adam likes to joke, it seems California is carrying on just fine without him.

Although there were a handful of salons in Warrern, Connecticut, where the pair decided to settle down, none of them were operating at quite the same caliber as those in the city and Adam was craving that familiar and exciting environment. So, he decided to open his own small color studio, and because he specialized in color, so began his hunt for cutting specialists to collaborate with.

Creating a Solid Culture Through Collaboration

Because Adam built his business around his need for a cutting specialist who could compliment his skills as a colorist, the business itself was less owner-centric, fueled on mutual respect for each other’s craft. To this day, Adam truly believes that it was that initial collaboration that set the tone for his incredibly successful business model.

After thirty-two years, Adam’s business model has certainly evolved but his carefully crafted salon culture has remained strong. Adam believes that the secret to success starts with humility. He always says that, as a leader, it’s less about being the star of the show and more about how you can shine a light on the success of your stylists.  

If you’d like to learn more about Adam and his incredible journey in the beauty industry including how he has managed to grow his salon, listen to the podcast that inspired this blog, episode 169. And don’t forget to check out his salon website to follow his movement on his own industry blog, Insights from Adam.